Privacy Policy

Last Updated: December 13, 2024

We at Effort Agent ("we", "our" or "us") respect your privacy and are strongly committed to keeping secure any information we obtain from you or about you. This Privacy Policy describes our practices regarding Personal Data that we collect from or about you when you use our website and services (collectively, "Services").

1. Personal Data We Collect

We collect personal data relating to you ("Personal Data") as follows:

Personal Data You Provide:

• Account Information: When you create an account, we collect your name, contact information, account credentials, and organization details.
• User Content: We collect data you provide through our Services, including task information, project details, time tracking data, and other work-related content.
• Communication Information: If you communicate with us, we collect your name, contact information, and message contents.
• Business Information: We collect information about your business operations, workflows, and processes that you share with us.

Personal Data We Receive from Your Use of the Services:

• Log Data: We collect standard information that your browser sends including IP address, browser type, and access times.
• Usage Data: We collect information about how you use our Services, including features used, actions taken, and interaction patterns.
• Device Information: We collect information about the device and browser you use to access our Services.
• Location Information: We determine your general location from your IP address for security and service optimization.
• Cookies and Similar Technologies: We use cookies to operate our Services and improve your experience.

2. How We Use Personal Data

We use Personal Data for the following purposes:

• To provide and maintain our Services
• To analyze and improve our Services
• To communicate with you about our Services
• To protect against fraud and unauthorized access
• To comply with legal obligations
• To analyze workflow patterns and optimize productivity tools
• To generate insights about work patterns and effort distribution

3. Disclosure of Personal Data

We may share your Personal Data in the following circumstances:

• Service Providers: With vendors who help us provide our Services
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Legal Requirements: When required by law or to protect rights and safety
• Organization Administrators: With administrators of your organization's account
• Team Members: With other members of your team based on your settings

4. Data Retention

We retain your Personal Data for as long as necessary to provide our Services and comply with legal obligations. Retention periods depend on:

• The type of data and its purpose
• Legal and contractual requirements
• Account status and settings

5. Your Rights

Depending on your location, you may have rights to:

• Access your Personal Data
• Correct inaccurate data
• Delete your data
• Export your data
• Restrict processing
• Object to processing

You can exercise these rights through your account settings or by contacting us at privacy@effortagent.com.

6. Security

We implement appropriate technical and organizational measures to protect Personal Data, including:

• Encryption of data in transit and at rest
• Access controls and authentication
• Regular security assessments
• Employee training on data protection

7. Children

Our Services are not intended for children under 18. We do not knowingly collect data from children under 18.

8. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes through our Services or by email.

9. How to Contact Us

For privacy-related questions or concerns:

• Email: privacy@effortagent.com
• Address: 160 Robinson Road, #14-04 Singapore Business Federation Center, Singapore (068914)

10. Region-Specific Disclosures

For Users in Singapore:

• Data is processed in accordance with the Personal Data Protection Act (PDPA)
• You may submit requests regarding your personal data to privacy@effortagent.com
• Our Data Protection Officer can be contacted at privacy@effortagent.com

For Users in the European Economic Area:

• Our legal basis for processing is primarily contract performance and legitimate interests
• Data transfers outside the EEA are protected by appropriate safeguards
• You have the right to lodge complaints with your local data protection authority

11. Business Account Information

When you use our Services through an organization's account:

• Account administrators may access and control your account data
• Your organization's policies may govern your use of the Services
• We may share account information with your organization

12. Data Processing and Analytics

We process data to:

• Generate productivity insights
• Analyze work patterns
• Create effort distribution reports
• Provide optimization recommendations

All processing is done in accordance with applicable data protection laws and our commitments to data minimization and purpose limitation.